Terms and Conditions
1. Definitions: The titles of the articles (“Articles”) herein are inserted for convenience of reference only and shall not affect the interpretation of these Conditions. Unless otherwise defined, capitalized terms, singular or plural, used in these Conditions shall have the meaning set out below: “AirPro” or the “Purchaser” means AirPro SAR Services, a company duly organized and existing under the Canada Business Corporations Act, with a share capital of $100, registered in Canada under number 954647-2, having its registered office located at 1220-360 Albert Street, Ottawa ON K1R 7X7, Canada and which places the Order. “Conditions” means the terms and conditions of purchase and supply set out herein. “Due Delivery Date” means the due date of delivery of the Item to the place of delivery as specified in the Order. “Excusable Delay” has the meaning set out in Article 9.1 (Excusable Delay). “Item” means any goods, tooling, material, work or service, or any sort of data which shall be designed, developed, manufactured, supplied, performed and/or supported by the Supplier identified in the Order and as specified in the Specification forming part of the Order. “Order” means the Specific Conditions, these Conditions and any attachments, which are incorporated by reference, and any amendments to the foregoing documents. “Parties” means the Purchaser and the Supplier and the term “Party” shall be construed accordingly. “Personal Data” means any information relating to an identified or identifiable natural person an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. “Public Official” means an elected or appointed official, employee or agent of any national, regional or local government/state or department, agency or instrumentality of any such government/state or any enterprise in which such a government/state owns, directly or indirectly, a majority or controlling interest; an official of a political party; a candidate for public office; any official, employee or agent of any public international organization; and any spouse or close family member related thereto. “Specification” means the requirements defining the Item, if any, issued by the Purchaser and incorporated or referenced in the Order. “Specific Conditions” means the conditions agreed between the Purchaser and the Supplier incorporated into and appearing on the front of the Order including any Specifications. “Supplier” means the company, person or entity upon whom the Order is placed. The Supplier will be provided, upon request, with any document related to the Order and referred to herein.
2. Purpose and Scope: The Parties agree that these Conditions together with the Specific Conditions are the terms and conditions applicable to the Order.
3. Order and Order Acceptance 3.1 Within seven (7) calendar days of a submitted Order, the Supplier undertakes to acknowledge receipt of the Order by returning a copy dated and signed and/or notify the Purchaser its unconditional acceptance or refusal of the said Order by e-mail. 3.2 The Order shall be deemed to be accepted without reservation by the Supplier after seven (7) calendar days, unless the Supplier notifies the Purchaser in writing of its refusal to accept the Order. If the Supplier expressly refuses the Order, it shall be deemed withdrawn and the Parties may negotiate new terms.
4. Precedence: In the event of any conflict between the following documents forming part of the Order, they shall be interpreted in accordance with the following order of precedence (i) the Specific Conditions; (ii) the Conditions; (iii) the Specification; and (iv) any other documents.
5. Inspection: The Purchaser shall be entitled to inspect the Item at the Supplier’s facilities and the Supplier shall grant access to the Purchaser to its facilities in which the work is being carried out and ensure access to those facilities of its suppliers and subcontractors, if any, at reasonable times. This right of access is more particularly granted to the representatives responsible for following-up the performance of the Item or for audits.
6. Delivery and Acceptance 6.1 Import free of Customs Duties: If the Supplier is based within Canada, it shall confirm in writing to the Purchaser that material purchased from outside Canada have been imported free of duty and Value Added Tax under inward processing relief (or other customs regimes with the same effect) and that it is supplying the Item free of duty and indemnifies the Purchaser from and against any consequences of its non-compliance with this Article. The Supplier shall systematically indicate the country of origin of the Item (made in). 6.2 Packaging: The Item shall be packed in accordance with the applicable packaging regulations of the country of delivery. As a minimum, the packaging shall be convenient, safe, robust, eco-efficient and cost-optimized, so as to ensure the transport and storage of the delivered Item in an undamaged and serviceable state. The Item shall be delivered with all applicable documentation and with a delivery note in duplicate bearing the Order, Item and item reference numbers, the place of delivery and the delivered quantities. Such applicable documentation shall be attached inside and outside the packaging. 6.3 Delivery of the Item – Title and Risk 6.3.1 Delivery shall be made in accordance with the requirements set out in the Order, in particular with the requirements of the Specific Conditions and the Specification, and time shall be of the essence in relation to the delivery dates set out in the Order. 6.3.2 Title to and risk in the Item shall transfer to the Purchaser upon delivery to the delivery address specified on the Order. In the case of a notification of rejection of the Item being given to the Supplier by the Purchaser due to the non-compliance by the Supplier with the terms of the Order, title and risk to such Item shall automatically revert to the Supplier. 6.4 Acceptance of the Item 6.4.1 All supplies and services ordered will be subject to final inspection and approval by the Purchaser after delivery, notwithstanding prior payment, it being expressly agreed that payment shall not constitute final acceptance. The Purchaser may reject and return any Item which contains defective material or workmanship or otherwise does not conform to the Order. 6.4.2 The transfer of title and risk does not constitute acceptance of the Item by the Purchaser. The Purchaser shall have the right to inspect the Item after delivery and acceptance shall take place if the Item is satisfactory to the Purchaser on inspection or, if no inspection is made, the Item shall be accepted thirty (30) days after delivery or when it is taken into use by the Purchaser, whichever occurs first. Acceptance of any Item shall not be conclusive of the absence of latent defect and shall be without prejudice to the rights of the Purchaser under the Order or at law. 6.4.3 If the Item is not delivered in accordance with the Order, the Purchaser shall inform the Supplier in writing. Then, the Purchaser may at its sole discretion, exercise the following rights: a) reject the delivered Item in whole or in part and require the Supplier to refund any payment(s) made by the Purchaser to the Supplier; or b) set off the amount of any such payment(s) from any other amounts due to the Supplier from the Purchaser; or c) give notice to the Supplier to promptly replace or repair the delivered Item at the Supplier’s expense and risk; or d) perform or have a third party perform operations to render the Item in conformity with the Order at the Supplier’s costs if the Supplier fails to perform in due time the operations requested. Within ten (10) days of the notification of the rejection, the Supplier must remove the rejected Item at its expense and risk, otherwise it may be returned by the Purchaser at the Supplier’s expense and risk. In addition, the Purchaser may require the Supplier to pay all the Purchaser’s expenses, damages, losses incurred and additional costs arising from the failure to deliver the Item in accordance with the Order.
7. General Supplier Undertakings 7.1 Compliance 7.1.1 The Supplier shall ensure its compliance and the compliance of all Items with all applicable laws and/or regulations as amended from time to time in the country of manufacture and delivery and in Canada, including, but not limited to those in connection with: a) environment, health, safety, packaging, and labelling; and b) control, restriction, prohibition, recovery and/or elimination of inter alia, chemicals, hazardous substances and/or equipment in each case, provide such information as the Purchaser may require in connection therewith; and c) transport, in particular transport of dangerous goods; and d) customs when and if applicable; e) labour, employment, data protection and prohibition of corrupt practices, vigilance obligation and related to their employees and the Supplier commits to provide the Purchaser and/or his agent with all the documents, certificates, permits legally required. In the event that the Supplier is an entity located in Canada, it shall periodically provide the Purchaser with appropriate certificates certifying the Supplier does not have any debt with respect to taxes, social security or any other outstanding obligation with regards to the Canadian administration or Supplier’s employees. Should the Supplier fail to comply with such laws and/or regulations, the Supplier shall indemnify and hold harmless the Purchaser from and against all consequences of such failure. 7.1.2 Anti-corruption The Supplier, its executives, employees, agents and any individuals or companies that may be involved in the execution and/or the performance of the Order shall comply with all governmental statutes, laws, rules and regulations, including but not limited to all local and international anti-corruption laws applicable to the performance of its obligations and activities under this Order. Accordingly, in the performance of the Order, the Supplier shall refrain from: a) Offering, promising, arranging for or paying, either directly or indirectly, anything of value (including but not limited to monies, gifts and entertainment and special favors) to any individuals, including Public Officials, for the purpose of improperly inducing that individual to perform or fail to perform his/her official duties, or to assist the Supplier or Purchaser in obtaining business, retaining business or securing any improper advantage; b) Offering or paying unofficial payments to Public Officials to speed up or obtain routine governmental actions (including but not limited to obtaining permits, licenses, or other official documents; processing governmental papers, such as visas and work orders; providing police protection, mail pickup and delivery, or scheduling inspections associated with contract performance or transit of goods across country); c) Seeking, accepting, or paying for any confidential, non-public information regarding competitors, tenders and technical specifications, bids and bid prices. The Supplier shall ensure that the foregoing provisions are included in all contracts to be entered into with its subcontractors according to Article 7.5 “SubContracting” of the Order. The Supplier shall give notice immediately to the Purchaser of any investigation or legal proceeding initiated against the Supplier by any public authority relating to an alleged violation of applicable laws and regulations with respect to the execution and/or the performance of the Order by itself or its affiliates, subsidiaries, executives, employees, agents or any individuals or companies that may be involved in the performance of the Order. The Purchaser shall have the right at any time, through its internal or external auditors, to audit the means implemented by the Supplier and/or its subcontractors in order to ensure its compliance with anti-corruption laws and regulations, during normal business hours. In this respect, the Supplier and/or its subcontractors shall cooperate and provide full and immediate access to the Purchaser and its designated representatives to facilitate such audit. If the Supplier does not comply with its obligations under Article 7.1.2 “Anti-corruption”, the Purchaser then reserves the right to terminate the Order pursuant to Article 13.1“Termination for Supplier’s Default”. 7.1.3 Data Protection: In the event and to the extent that Personal Data is collected from the Purchaser and processed or used by the Supplier during and for the performance of the Contract and/Order, the Supplier shall at all times comply with all applicable national Personal Data protection laws and regulations (together referred to as “Data Protection Laws and Regulations”) in force during the term of the Order. The Parties mutually agree to enter into negotiations to determine appropriate measures to ensure compliance of the aforementioned laws when needed. The Supplier shall ensure that the obligations contained in this Article 7.1.3 are included in all contracts/orders which are entered into with its subcontractors in accordance with the provisions of Article 7.5 “SubContracting”. 7.2 Quality 7.2.1. Quality Management System Whenever applicable, the Supplier shall ensure its Quality Management System (QMS) complies with AirPro Quality requirements. For offices goods and services, and depending on the Items, ISO9001, AS9100 or any other equivalent certification might be acceptable, if agreed to in writing by the Purchaser. The Supplier shall ensure that the Order is carried out in compliance with the quality requirements of its QMS approval, AirPro’ Quality requirements and any specific quality requirements as may be contained in the technical specification attached to the Order. 7.2.2. Conformity Documentation 7.2.2.1 The Supplier shall deliver its Items with a delivery note, indicating that the requirements of the applicable specifications have been met. This delivery note shall include at least the following information: • Order number; and • part number; and • quantity and unit of measure; and • date of manufacture and date of expiration (where applicable); and • lot number, serializations or other batch identifications (where applicable); and • signature, title and date by an authorized representative. 7.2.2.2 Suppliers who are distributors, to ensure avoidance of any counterfeit parts, shall attach to each delivery: • a certificate from its company covering the Item; and • a copy of the certificate and a statement of undertaking established by the original manufacturer, attesting the conformity of the part delivered with the Order. 7.2.3. Non-Conforming Items 7.2.3.1 The Supplier is responsible for the quality of its supplies and shall ensure the conformity of the delivered Items with the Specification, in particular by means of pre-delivery inspections. The Supplier shall perform a root-cause analysis and take any necessary corrective action to remedy the causes of nonconforming Items, in order to prevent any recurrence and implement a suitable preventative action plan. The Supplier shall confirm implementation of the action plan to the Purchaser’s satisfaction. 7.2.3.2 Where a non-conformity is identified after an Item is delivered by the Supplier, the Supplier shall immediately submit to the Purchaser a “Notification of Product Quality Escape” and shall undertake all necessary corrective measures in support of the Purchaser, until resolution of the non-conformity to the Purchaser’s satisfaction and completion of all corrective and preventative actions and such actions shall be undertaken without limiting the Supplier’s liability to the Purchaser for any losses incurred under Article 12 below. 7.2.3.3 The Supplier shall notify the Purchaser immediately of any unexpected anomalies, non-conformances, changes in product and/or changes of suppliers. the Purchaser reserves the right to approve such changes or incidents before work can proceed. Supplier acknowledges it shall apply suitable corrective action when presented with Purchaser’ complaints or non-conformance reports following a quality management system as per Article 7.2.1 above. 7.2.4. Quality Records: The Supplier shall inspect all incoming materials to ensure conformance with all applicable specification requirements of Items pertaining to the Order and shall document all inspection requirements to ensure they are in line with the specific requirements communicated to it by the Purchaser for the Items. The Supplier shall ensure complete identification and traceability of all related products to the raw material used and applicable documentation. All records must be stored in a controlled environment/suitable manner and according to applicable legal rules, so that they remain identifiable, legible, reproducible, and available to the Purchaser. 7.3 Personnel: The Supplier shall be responsible for ensuring that its personnel are fully trained, skilled, qualified and capable of fulfilling all of the requirements contained in the Order and for giving any instructions or applying sanctions towards its personnel. Nothing in the Order shall be construed as giving rise to an employment relationship between the Purchaser and the employees of the Supplier. 7.4 Advice/Delivery Notes and Conformity Documentation: The Supplier shall, on the day of dispatch of each consignment of Items, send advice notes and such conformity documentation as may be required, in accordance with Article 7.2.2 above. One copy of such document as may be required shall accompany each consignment. 7.5 Sub-Contracting: No substantial part of the work on the Order may be sub-contracted by the Supplier without the prior written consent of the Purchaser. If the Purchaser consents to the proposed subcontracting, the Supplier undertakes to inform the Purchaser in writing of the name and address of the subcontractors when sending the aforementioned acknowledgement of receipt. The Purchaser shall be entitled to require the modification and/or the continuation of such subcontracting for quality or program reasons. The Supplier shall remain fully responsible for the Item and shall ensure that its subcontractors comply with all provisions of the Order relevant to any subcontracted work. 7.6 Property Issued by the Purchaser: The Supplier shall not acquire any legal or beneficial interest in any property supplied to it by the Purchaser for performance of work on the Order. Any such property possessed or controlled by the Supplier shall be held at the Supplier’s risk, stored and booked separately from other property, maintained at the Supplier’s expense, clearly marked as the Purchaser’s property and only used by the Supplier for the performance of the Order. At the request of the Purchaser or on completion of the Order, such property shall, unless incorporated into the Item(s), be returned promptly to the Purchaser. On reasonable written notice being given to the Supplier, the Purchaser shall have the right to enter the Supplier’s premises to recover any such property.
8. Delays 8.1 Excusable Delay: Neither Party shall be responsible for nor be deemed to be in default of its obligations under the Order to the extent that such default is caused by an “Excusable Delay” (defined as an event that is unanticipated, unavoidable, and beyond the reasonable control of either Party, including without limitation, an act of God, fire, flood, explosion, earthquake, any act of government, war, insurrection or riot). The affected Party undertakes to mitigate the effects of the Excusable Delay. If an Excusable Delay occurs and causes or is likely to cause a delay in the performance by either Party of its obligations under the Order, such Party shall notify the other Party in writing immediately after becoming aware of such Excusable Delay and provide reasonable evidence of the Excusable Delay. Immediately after the Excusable Delay has ceased and subject to the provisions of Article 13.2, the affected Party shall, unless otherwise agreed in writing, resume the performance of its obligations. 8.2 Non-Excusable Delay 8.2.1 A delay by the Supplier in the performance of its obligations under the Order, which does not qualify as an Excusable Delay, shall be a “Non-Excusable Delay”. In such event, the Purchaser shall be entitled to: a) claim liquidated damages of one percent [1%] of the Order Price per calendar day of delay, unless otherwise stipulated in the Specific Conditions; and b) in the event that the amount of damages exceeds the total amount of the above liquidated damages, claim the full amount of such excess damages in respect of all losses, expenses, costs, claims and other damages incurred by the Purchaser arising from the Non-Excusable Delay. 8.2.2 The Purchaser’s right to claim liquidated damages and other damages is in addition to, and not in substitution of, any rights the Purchaser may have under the Order or at law including the right of the Purchaser to terminate the Order pursuant to Article 12.1.
9. Warranties 9.1 Without prejudice to any other warranties, the Supplier warrants to the Purchaser that the Item and/or any part thereof shall (i) be free from any defects and be suitable for their intended use and; (ii) comprise only materials and goods which are new, of recent manufacture, merchantable and of satisfactory quality and; (iii) be compliant with the quality requirements and with the Specification, if any, of the Purchaser and; (iv) in the case of a service, be performed with all reasonable skill and care and in accordance with best industry practice. 9.2 The Supplier shall, promptly repair or replace, at the Purchaser’s request, any defective or non-compliant Item, at no cost to the Purchaser. The Supplier shall be liable for all costs incurred by the Purchaser, as a consequence of the defect or non-compliance of the Item or service, including but not limited to, removal, reinstallation and transport. 9.3 This Article shall apply in addition and without prejudice to any other rights and remedies under the Order and/or available to the Purchaser at law. The Parties’ rights under the Order shall remain in effect until expiration of all warranties following delivery of the Items.
10. Price, Taxes, Invoices and Payment 10.1 Price: Unless otherwise specified in the Specific Conditions, prices are fixed and firm and shall be based on the delivery of the Item, as per Article 6.3.1, to the place specified in the Specific Conditions of the Order. No additional charge shall be made by the Supplier for packing, insurance, delivery or any other work or service unless otherwise agreed by the Parties and set out in the Specific Conditions and any such charge shall be separately identified in the Supplier’s invoices. 10.2 Taxes: Prices shall be inclusive of all applicable taxes, levies and duties in connection with the Item, if any, and the Purchaser shall pay for them. 10.3 Invoices: For payment purposes, the Supplier shall issue an invoice concurrently with the delivery of the Item and send it for the attention of the Purchaser’s financing department with the documents accompanying the Item when delivered to the Purchaser. Each invoice shall include the designation, reference and quantity of Items, the Order and item numbers, the price, the actual delivery date, names and addresses of the Parties, any specific terms or conditions and reference to a discount, if any. The Supplier shall, if requested by the Purchaser, issue its invoices in an electronic format, as specified by the Purchaser. 10.4 Payment: Payments shall be made by electronic bank transfer to the Supplier’s nominated bank account, provided that the invoice received at accountspayable@airprosar.ca from the Supplier is valid, accurate and due. The Purchaser will make payments only for those Items which have been delivered in accordance with the terms of the Order. In the event of a dispute between the Parties, the Purchaser shall be entitled to withhold the payment of any disputed element of the invoice until resolution of such dispute. Payments with respect to Items shall be made thirty (30) days from the end of the month in which the invoice is issued, paid the tenth (10th) day of the next calendar month (30EOM10) or otherwise agreed upon. Should the payment day be a Saturday, Sunday or a bank holiday then the payment shall be made the following business day. 10.5 If any amount due to the Supplier remains unpaid after the date on which it is payable (the Due Date), the Supplier shall be entitled to charge interest on such sum, limited to the legal interest rate published by the Government within the General Budget Law, from the Due Date until the actual date of payment of such a sum, both before and after any judgment. 10.6 Without prejudice to any other right or remedy of the Purchaser, the Purchaser reserves the right to set off any amount owing at any time from the Supplier to the Purchaser against any amount payable by the Purchaser to the Supplier in respect of an Order, or otherwise due from the Purchaser to the Supplier.
11. Liability and Insurance 11.1 The Supplier is liable to the Purchaser for all costs, losses, damages and liabilities, including without limitation, costs and expenses incidental thereto, which may be incurred by the Purchaser as a consequence of the failure by the Supplier to comply with any of its obligations under the Order. The Purchaser agrees to provide the Supplier with a breakdown of the said damages. 11.2 Each Party shall be liable for, indemnify and hold harmless the other Party, its officers, directors, employees and/or insurers from and against any and all claims, losses, liabilities, suits, judgements, expenses and costs (including legal fees) or the like in any way connected with the death of or injury to any person whomsoever, or loss of or damage to any property of any person, entity or company (including the other Party) when arising out of, or having its origin in, the acts or omissions of the indemnifying Party in connection with the performance of the Order (including in case of Supplier’s slight negligence). 11.3 Insurance 11.3.1 To the extent that the performance of this Order requires the presence of the Supplier’s employees, agents or sub-contractors on the site(s) of the Purchaser or other designated sites, the Supplier shall effect and maintain employers’ liability insurance and public liability insurance commensurate with the exposure potential for loss of or damage to property of the Purchaser or death of or injury to persons resulting from performance of the Order and such insurance cover shall not be less than the minimum figure advised by the Purchaser to the Supplier from time to time. 11.3.2 If the Supplier is required to carry out work which requires professional indemnity insurance, the Supplier shall provide the Purchaser with a certificate of insurance or such other evidence reasonably satisfactory to the Purchaser that such insurance is in full force and effect. 11.3.3 The Supplier shall provide the Purchaser with a certificate of insurance or such other evidence reasonably satisfactory to the Purchaser that the above insurances are in full force and effect in respect of the Supplier’s obligations under the Order.
12. Termination and Suspension 12.1 For Supplier’s Default: In the event the Supplier breaches or fails to comply with one or more of its obligations herein, the Purchaser may give the Supplier written notice of such breach or non-compliance at any time thereafter. The Supplier shall remedy such breach or non-compliance within twenty-eight (28) days from the date of such notice. If the Supplier does not remedy the breach or non-compliance within the said twenty-eight (28) days or if the breach is not capable of remedy then the Purchaser shall, without incurring any liability whatsoever, have the right to immediately terminate the Order in progress (in whole or in part) by giving written notice of termination to the Supplier to that effect, without prejudice to the Purchaser’s rights to claim damages and/or any other remedies which the Purchaser may have at law and/or under the Order. The provisions of Article 12.4 below shall apply and the termination account shall proceed accordingly. 12.2 For Excusable Delay: In the event that an Excusable Delay exceeds or is expected to exceed thirty (30) days following the occurrence of the cause thereof, each Party shall be entitled to terminate forthwith the Order, or any part thereof, by giving written notice of termination to the other Party, without incurring any liability whatsoever. 12.3 Termination without Supplier’s Default/Cancellation of Order: The Purchaser may terminate the Order (in whole or in part) without fault of the Supplier, by giving a thirty (30) day prior written notice of termination to the Supplier, without incurring any liability whatsoever save that the provisions of Article 12.4.3 below shall apply and the termination account shall proceed accordingly. 12.4 Termination Procedures 12.4.1 As of the effective date of termination, the Supplier undertakes to cease all further performance related to the terminated Order (unless otherwise instructed by the Purchaser) and the Supplier shall comply with all directions or instructions regarding the Items which the Purchaser provides to the Supplier. 12.4.2 Termination for Supplier’s Default: The Supplier shall be liable for all losses, expenses, costs, claims and damages incurred by the Purchaser as a result of a breach by the Supplier of this Order or of the Conditions. The Supplier shall indemnify the Purchaser in full against any losses, expenses, costs, claims or damages whatsoever (including without limitation legal costs) resulting from the negligence, willful misconduct, breach of contract or breach of statutory duty caused by the acts or omissions of the Supplier, its employees, sub-contractors or agents in performance of the Order or in connection with any defect in an Item. 12.4.3 Termination for Excusable Delay/without Supplier’s Default: The Purchaser and the Supplier shall agree a fair and reasonable price for all work done and material purchased for the purpose of carrying out work on the Order up to the date of termination. In order to agree such price, the Supplier shall submit an account to the Purchaser within three (3) months from the date of termination in a form satisfactory to the Purchaser. The agreed price, together with any sums paid or due to the Supplier under the Order before the effective date of termination shall not exceed the total price of the Items under the Order and such payments shall be the Purchaser’s sole liability in respect of the termination. 12.4.4 Any termination of the Order by the Purchaser for whatever reason shall be without prejudice to any rights or remedies which may have accrued to the Purchaser prior to termination and the Purchaser shall use its reasonable endeavors to mitigate its loss on any termination. 12.5 Surviving Articles: All Articles in the Order and these Conditions which by their nature should survive expiry or termination of the Order shall remain in full force and effect after such expiry or termination. 12.6 Suspension: The Purchaser reserves the right to request at any moment that all or part of the work under the Order be stopped for a maximum period of six (6) months or rescheduled, without having to indemnify the Supplier for expenses that may result from this suspension or rescheduling.
13. Intellectual Property Rights 13.1 All intellectual property created as a result of the work undertaken by the Supplier or its sub-contractors for the purpose of the Order, or for the supply of the Items, shall automatically be transferred to the Purchaser and all such rights shall vest in and be the sole property of the Purchaser. If, however, by operation of law, the Supplier is deemed the owner to the rights for such newly created intellectual property, the Supplier hereby grants to the Purchaser, and will cause its employees, agents and contractors to grant to the Purchaser as soon as created and in consideration of the price set forth in the Order, an irrevocable, royalty free, transferrable, worldwide license for full exploitation rights of the created intellectual property including the right of reproduction in any form, language, format and medium, the right of distribution in part or in whole including the right to sell, loan, rent, distribute, download by any means and in any language, the right to modify, adapt, improve, correct and translate in any form and language, and interface with any other item, including the right to sub-license all the above-mentioned rights. 13.2 The Supplier undertakes to execute any assignment or other documentation necessary to give effect to the transfer of the intellectual property created as a result of the work undertaken by the Supplier or its sub-contractors for the purpose of the Order to the Purchaser. 13.3 The Supplier hereby grants to the Purchaser, at no additional charge beyond the price specified on the Order, an irrevocable, non-exclusive and worldwide license to hold, use and sub-license for the benefit of third parties all relevant Supplier’s background intellectual property necessary for the performance of the Order or the use of the Item for the duration of the rights, which the Supplier shall ensure lasts at a minimum for the duration of the Purchaser’s reasonable intended use of the Items. The Supplier grants the Purchaser the right to sub-license all the above-mentioned rights. 13.4 In addition, and in the case of customized or altered off-the-shelf Items and non-off-the-shelf Items, such license granted by the Supplier to the Purchaser shall include for the Purchaser the right of reproduction in any form, language, format and medium, the right of distribution in part or in whole including the right to sell, loan, rent, distribute, download by any means and in any language, the right to modify, adapt, improve, correct and translate in any form and language, and interface with any other item. The Supplier grants the Purchaser the right to sub-license all the above-mentioned rights. 13.5 It is the responsibility of the Supplier to avoid the use, in any manner and for any purpose, throughout its contractual chain, of an OSS (Open Source Software) component that would result in a viral/contamination effect of the software produced and/or delivered in the frame of the Order. The Supplier shall request the authorization from the Purchaser to introduce OSS components under OSS license for the purpose of the software to be delivered. 13.6 Infringement Indemnity: With respect to any third party claims, suits or actions relating to the infringement or alleged infringement of any intellectual property rights of a third party in relation to the Items purchased or the Order, the Supplier shall defend, fully indemnify and hold harmless the Purchaser, its agents, successors and assigns, against any and all costs, losses, damages, liabilities, expenses (including legal fees), fines or other financial sanctions or loss of profit which may be incurred as a result of any alleged or proven infringement. The Supplier shall promptly inform the Purchaser of any dispute or claim (legal or otherwise) that arises with a third party and the substance of such dispute or claim. The Parties shall consult closely in relation to defending such claims, suits and actions.
14. Confidentiality and Publicity 14.1 Any and all information relating to the Order and communicated by the Purchaser to the Supplier, or to which the Supplier may have access in connection with the Order, and/or any information in any form, on any medium, which is declared as being confidential or which can reasonably be regarded as confidential because it is by its nature, commercially sensitive or is manifestly of a confidential nature shall be referred to as “Confidential Information”. 14.2 The Supplier shall use Confidential Information exclusively for the purposes of the Order. Disclosure of Confidential Information to the Supplier’s personnel shall be for the purpose of performance of this Order only and shall be on a strictly need-to-know basis. The Supplier shall not disclose any Confidential Information to any third party without the Purchaser’s prior written consent. 14.3 The Supplier shall be under no obligation of confidentiality if it can prove that the Confidential Information was (i) already publicly known when the Supplier gained access to it or (ii) that it became publicly known through no fault of the Supplier after it gained access to it or (iii) that the Supplier was able to lawfully gain access to the Confidential Information. 14.4 The obligations herein relating to confidentiality shall remain in full force and effect for the duration of any Order and continue for a period of ten (10) years after the expiry or termination of the Order. 14.5 Neither Party shall make any news release or public announcement referring to the Order, nor use, reproduce or imitate for any purpose whatsoever any of the filed, registered or unregistered trademarks of the other Party, including its company names, associated logos, program names or logos associated with its products or services, unless a prior written consent is given by the other Party.
15. Assignment and Transfer: The Purchaser shall be entitled to assign or transfer at any time all or part of its rights, warranties, benefits, remedies and obligations under the Order to any third party. The Supplier shall not assign or transfer any of its benefits, rights, remedies and/or obligations under the Order to a third party without the prior written consent of the Purchaser.
16. Applicable Law and Settlement of Disputes 16.1 Applicable Law: This Order shall be governed by and construed and shall take effect in accordance with the laws of the Province of Ontario, Canada, excluding the application of the 1980 “United Nations Convention on Contracts for the International Sales of Goods”. 16.2 Amicable Resolution: In the event of any dispute, controversy or claim (a “Dispute”), arising out of or in connection with this Order including any question regarding its existence, validity or termination, the Parties shall make every effort to resolve the Dispute amicably within a period of three (3) months following written notification of a Dispute by one to the other. 16.3 Arbitration: If the Parties fail to amicably resolve the Dispute within the three (3) month period referred to above, such Dispute shall be finally determined and settled by arbitration under the Rules of Arbitration of the International Chamber of Commerce. The number of arbitrators shall be three (3) and the place of arbitration shall be Ottawa. The language to be used in the arbitral proceedings shall be English. 16.4 The existence and content of the arbitral proceedings and any rulings or award shall be kept confidential by the Parties and members of the arbitral tribunal except (i) to the extent that disclosure may be required of a Party to fulfil a legal duty, protect or pursue a legal right, or enforce or challenge an award in bona fide legal proceedings before a state court or other judicial authority, (ii) with the consent of all Parties, (iii) where such information is already in the public domain other than as a result of a breach of this Article, or (iv) by order of the arbitral tribunal upon application of a Party. 16.5 The Parties may, by agreement in writing following the notification of the Dispute, elect to adhere to a different form of alternative dispute resolution or to litigate in courts of law, in order to resolve the Dispute. The Parties expressly agree that the time limit to bring an action in relation to the Order (“extinctive prescription”) is ten (10) years from expiration of the last applicable warranty.
17. Amendments: The Order including these Conditions shall not be amended except by specific agreement in writing (including changes and amendments to this Article), signed by duly authorized representatives of the Parties.
18. Independent Contractors: The relationship of the Parties under these Conditions shall be that of independent contractors. Neither Party shall have the right to contract or in any other way to enter into commitments on behalf of or in the name of the other Party.
19. Entire Agreement 19.1 This Order constitutes the entire agreement between the Parties in relation to its subject matter. It replaces and extinguishes all prior agreements, draft agreements, arrangements, collateral warranties, collateral contracts, statements, assurances, representations and undertakings of any nature made by or on behalf of the Parties, whether oral or written, in relation to that subject matter. 19.2 Each Party acknowledges that in entering into this Order it has not relied upon any oral or written statements, collateral or other warranties, assurances, representations or undertakings which were made by or on behalf of the other Party in relation to the subject matter of this Order at any time before its signature (together “Pre-Contractual Statements”), other than those which are set out in this Order. Each Party hereby waives all rights and remedies which might otherwise be available to it in relation to such Pre-Contractual Statements. 19.3 Nothing in this Article 19 shall exclude or restrict the liability of either Party arising out of its pre-contract fraud or fraudulent misrepresentation.
20. Notices: Unless otherwise specified, all notices and communications between the Purchaser and the Supplier in respect of the Order shall be in writing and sent by hand, mail, electronic mail, facsimile, or messenger service to the Procurement Department at the Purchaser’s facility identified in the Specific Conditions. The date of delivery of any such notice or communication shall be the date of dispatch, if delivered by hand, electronic mail, facsimile or messenger service, or five (5) days after mailing, if delivered by mail.
21. Waiver: Failure or delay at any time by either Party to enforce any provision of the Order, or any part thereof, shall not constitute a waiver of such provision or affect the validity of the Order or any part thereof, nor prejudice the right of the affected Party to enforce such provision at a subsequent time.
22. Severability: Any provision of the Order prohibited by, or unlawful or unenforceable under the applicable law actually applied by any court of competent jurisdiction shall, to the extent required by such law, be severed from the Order and replaced with another provision having substantially the same effect without it modifying the remaining provisions. 23. Inducements: Neither Party shall accept from or give to any person or party any commission, gift or other financial benefit or inducement (collectively defined as an “Inducement”) and shall procure that its employees, agents and subcontractors will not accept or give any such Inducement and will immediately provide details to the other Party of receipt of an offer of an Inducement. 24. Language: These Conditions have been drawn up in English and only this language version shall be deemed authentic. Any translation of these Conditions into a language other than English shall be for information purposes only. All notices, correspondence, communication and documentation to be issued, exchanged or delivered to either Party in connection with this Order shall be in English.